Residential and Commercial Lease Agreement: Required Data, Preparation Steps, and Documentation

Preparing the lease agreement data before starting the registration saves the parties' time and reduces the chances of errors or resubmissions. Although some details differ between residential and commercial contracts, the basics are the same: correct parties' data, a clear description of the property and unit, specified value and installments, and terms that everyone understands prior to documentation.

First: Parties' Data

• Valid national ID or Iqama for the lessor and lessee.
• A correct and active mobile number to receive authentication messages.
• Email address and a clear means of communication.
• Details of the legal representative or authorization when a person acts on behalf of the owner or lessee.
• Entity, commercial register, and activity data when a commercial party is involved, according to the required fields on the platform.

Second: Property and Unit Data

• Electronic title deed or accepted proof of ownership.
• National address, city, district, and building number.
• Property type, unit number, floor, and unit entrance if applicable.
• Amenities included in the usage, such as parking, warehouse, roof, or shared spaces.
• Condition of meters and utilities, and the consumption calculation mechanism.

Third: Financial Data

Clearly write the total rent value, and specify the number of installments, due dates, and payment method. Review service, maintenance, or insurance fees, or any additional amount, and do not leave important costs to a separate verbal agreement. Also, verify the correctness of the lessor's IBAN before approving payments.

Residential Contract Steps Simplified

1. Create a new residential lease contract from the approved channel.
2. Enter the property, unit, and parties' data.
3. Specify the duration, value, installments, and terms.
4. Preview the entire contract before sending it.
5. Send the contract to the parties for electronic documentation.
6. Each party logs in to review and approve the contract via the approved verification mechanism.

Commercial Contract Steps and What Differs?

The Ejar platform clarifies that registering a commercial contract passes through main sections including contract data, properties and units, parties' data, financial data, and terms and conditions. A commercial contract may require broader details regarding the activity, fit-out, signage, operating hours, maintenance, taxes, insurance, and the responsibility to restore the site to its original condition upon contract expiration.

Pre-Submission Documentation Checklist

1. Match names and numbers with IDs and documents.
2. Review the address, unit number, floor, and amenities.
3. Verify the start date, end date, and actual duration.
4. Sum the installments and ensure they equal the total value.
5. Clearly write down services, fees, and additional obligations.
6. Read the terms for maintenance, handover, eviction, renewal, and termination.
7. Ask each party to review the copy before clicking approve.

Common Errors That Delay the Contract

• Incorrect or unavailable mobile number for authentication.
• Mismatch of name or ID number with the document.
• Failure to specify the unit inside a multi-unit building.
• Writing an annual value that does not match the sum of installments.
• Relying on verbal terms not included in the contract.

You can navigate to the Lease Request Page to prepare preliminary data before communicating.

Attachments Preferred to be Prepared in Advance

Prepare a clear copy of the ownership document, national address, parties' data, authorization if available, and any layout or unit description that helps identify it. In commercial properties, collect activity data, existing fit-outs, and any agreements related to signage or fit-out works. Do not upload extra documents that the service does not require, and save them in clearly named files.

Handover and Takeover Are Part of Contract Quality

Even with electronic contract documentation, preparing a handover protocol showing the condition of the unit, keys, meters, appliances, notes, and dated photos is helpful. At the end of the contract, the takeover protocol helps compare the condition and identify the works assigned to each party according to the contract.

Questions to Settle Before Approval

• Who bears routine and emergency maintenance?
• Are there separate service fees?
• What is the mechanism for renewal or early termination?
• Is assignment or subleasing permitted?
• What fit-outs remain upon the end of the commercial contract?

A clear written answer reduces dispute more than relying on good-faith verbal understandings.

Final Review

Before sending, print or display the final copy on a large screen, and review it clause by clause with both parties. Any modification after preview must appear in the final copy; do not rely on an old draft saved on the phone.